Use this simple, free, and fast deferred revenue software to extract deferred revenue and transform it into a clean CSV for your tax advisor.
Drag & Drop your annual invoices to split revenue over time.
Set the start month and define how long to allocate revenue.
Download your CSV with the monthly revenue breakdowns for your tax advisor.
Manual extraction of deferred revenue is fine, but re:cap does it better: forward your invoices to your re:cap address. We automatically do the data extraction, prepare everything for reconciliation, and send the invoices to DATEV.
Create a free account and explore the platform for 2 weeks – no credit card required.
SaaS subscriptions, license agreements, and long-term service contracts all create timing mismatches between cash received and revenue earned. If deferred revenue isn’t handled correctly, companies risk misstating their financials, and violating standards like ASC 606.
Yet most businesses still manage deferred revenue in Excel. Manual spreadsheets are error-prone, lack audit trails, and break down at scale. When hundreds of invoices need to be tracked and revenue allocated across months, even the most skilled accountant struggles.
That’s why we built our own deferred revenue recognition software. It’s a free tool for deferred revenue recognition. And it helps you to:
– Simplify your work
– Help your tax advisor with month-end closing
– Automate monthly revenue schedules
– Keep your books clean
The tool is made for controllers, accounting and finance teams that want transparency without complexity. If you're looking for an easy way to extract deferred revenue that you can send over to your tax accountant in a handy CSV – here you go.
Deferred revenue (sometimes called unearned income) refers to payments you’ve received for products or services not yet delivered. Under accrual accounting, this revenue can't be recognized as revenue until you meet the performance obligation and deliver your service or product to your customer.
Common use cases include:
– Annual SaaS contracts paid upfront
– Multi-month service retainers
– Prepaid software licenses
Correct revenue recognition is a legal requirement. Standards like ASC 606 mandate how and when revenue must be recognized. Investors and auditors expect clear reporting. Inaccurate recognition can skew your financials and undermine trust.
Using revenue recognition software that automatically covers this eliminates recurring manual work for your tax advisor, and saves you money and your tax advisor time. The tool automatically:
1. Parses your invoices
2. Extracts deferred revenue
3. Lists deferred revenue in a handy CVS file
This free software for deferred revenue recognition is ideal for:
– Startups with limited finance teams
– SaaS companies with subscription models
– CFOs preparing for audits or investor due diligence
– Accounting teams managing high invoice volumes
– Controllers tired of reconciling Excel-based schedules
SaaS revenue recognition
Recognize MRR accurately over contract lifecycles. Align revenue with usage and delivery. Our revenue recognition tool is designed for recurring billing logic familiar with SaaS businesses.
Accrual-based accounting
Comply with accrual revenue recognition rules. Match revenue with performance, not cash flow.
Subscription revenue accounting
Whether monthly, quarterly or annually billed: the system handles recurring revenue management with logic that fits your billing model.
Invoicing systems integration
Use Xero, QuickBooks, or your own ERP? Our tool supports billing and revenue integration, importing invoice data automatically.
Revenue recognition doesn’t have to be a headache. You don’t need an ERP. You don’t need another spreadsheet. You need automation and clarity. Our free deferred revenue recognition software gives you exactly that.
No more back-of-the-envelope calculations. No more audit anxiety. Just clean, automated, invoice-based revenue recognition that you control. Try the tool. It’s free and it works.
How to check your invoices
for accuracy.
Deferred revenue (also called unearned income) is money received by a business for goods or services that haven’t yet been delivered or fulfilled. It appears as a liability on the balance sheet until the product or service is provided. Common examples include prepaid SaaS subscriptions, support contracts, and advance payments.
Revenue recognition is the accounting principle that determines when income is recorded as earned. Under accrual accounting, revenue should only be recognized when the business has fulfilled its performance obligation, regardless of when payment is received. Standards like ASC 606 provide guidance for proper recognition timing.
Deferred revenue recognition software automates what is otherwise a complex and error-prone process. Instead of manually tracking invoices and allocating revenue across periods in Excel, software ensures accuracy, money and time savings. It handles recurring models and scales with your business.
The software is easy to use:
Typical revenue recognition software helps you schedule and track revenue over time, but it often stops at the spreadsheet or journal level. re:cap goes further.
Instead of manually extracting data, you forward any invoice email to your unique re:cap address. We extract all invoice details, link them to the correct transactions, and display them in a real-time dashboard. No more manual uploads or switching between tools.
We also prepare and send the invoice data directly to DATEV. With re:cap, your entire revenue and reconciliation process is automated, from inbox to accounting system. You skip the busywork and focus on approvals.
Most platforms bundle recognition into full ERP suites. Ours is for free, easy to use, and focused only on deferred revenue and recognition automation.
Yes. Upload past invoices and the system will extract deferred revenue from invoices, calculate the remaining revenue schedule, and show what has already been recognized.
No, but it’s optimized for recurring models. Services, digital goods, agencies, and license-based businesses benefit too.
Yes. We offer a free tool for deferred revenue recognition. You can upload as many invoices you want to.
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